Email Management: Organize, prioritize, and respond to emails on behalf of the CEO and Chairman. Flag and highlight important messages for their immediate attention.
Document Management: Review and ensure the proper structure and formatting of documents. Assist in the preparation and distribution of reports, presentations, and correspondence.
Reminders and Alerts: Set up reminders and alerts for document deadlines, meetings, and task completion to ensure timely follow-up.
Meeting Support: Compile meeting agendas and materials, schedule appointments, and manage calendar events for the CEO and Chairman. Take meeting notes and distribute summaries.
Liaison with Service Providers: Communicate with external service providers, including accountants and other professionals, to ensure seamless information exchange and no delays in responding to urgent or non-urgent matters.
Providing secretarial and administrative support to the CEO and Chairman, including complex diary management and an extremely busy email inbox.
Being the liaison and first point of contact with clients, company staff, and business contacts.
Actioning correspondence, including all routine email correspondence, forwarding queries to appropriate team members, and responding directly when required.
Creating client contact records, job set-ups, and client invoices in our management system
Processing accounts payable invoices.
Managing our office facilities, troubleshooting, ordering stationery and supplies
Project management of ad hoc projects, events, and meetings
Mandatory Skill Sets:
Proven experience as a Personal Assistant or similar role, with a strong background in administrative tasks.
Exceptional organizational and time-management skills.
Proficient in using office software (e.g., Microsoft Office Suite).
Excellent communication skills, both written and verbal.
Strong attention to detail and the ability to maintain confidentiality.
Flexibility to work outside of regular office hours, as needed.
Knowledge of PHP programming (an advantage, but not mandatory, given the user profile provided)
Salary: Rs. 26k - 29k Depending on your skill level. Office Location: Viman Nagar, Pune, Maharashtra Office Timings: 11:30 AM - 08:30 PM (Mon - Fri)
